Purchase Order
Path · Inventory > Purchase Order > Purchase Order
Create purchase orders (POs) and manage their status on this screen.
Write purchase orders to receive products from suppliers, and track receiving progress.
💡 Key Features
✅ Create, edit, and view purchase orders.
✅ Status filters (Incoming / In progress / Completed / Canceled / Partial completed) show the current picture at a glance.
✅ WMS-linked POs are synchronized with the warehouse system via the WMS Sync button.
✅ The PO list can be downloaded to Excel with the Export button.
📌User Flow
1. Create a PO
2. Fill in the details on the PO creation screen
3. Save → check the PO list
4. Once the logistics center starts receiving, track progress in the PO receiving status
📑Purchase Order
List Column | Description |
|---|---|
PO Name | User-entered PO name. Click to open the detail screen |
PO ID | System-generated unique ID (e.g. PCO-260429-00000002) |
No. | Row number |
WMS | Linked WMS system name |
Warehouse | Destination warehouse name |
WMS Sync | WMS sync status icon |
Store | Linked store name |
Expected Arrival Date | Date the products are expected to arrive |
Received Date | Date receiving was actually completed |
Status | Current receiving status |
PO Receiving Status | Received-quantity progress bar (e.g. 100/100) |
Remarks | PO-related notes |
Created By / Created At | PO creator and date |
Updated By / Updated At | Last editor and date |
Step 1. Understanding PO Statuses
Status (EN) | Status (KR) | Meaning |
|---|---|---|
Incoming | 입고예정 | Initial state right after PO creation. The only state where quantities can be edited |
In progress | 입고진행중 | The logistics center is receiving part of the quantity |
Completed | 입고완료 | The full quantity has been received. [Final state] |
Canceled | 입고취소 | Fully canceled. [Final state] |
Partial completed | 입고부분완료 | Only part was received and the user marked it complete. [Final state] |
💡 PO status flow
Incoming → receiving starts → In progressIn progress → full quantity received → CompletedIn progress → user completes manually → Partial completedIncoming → no receiving occurs → Canceled
⚠️ POs older than 200 days from creation are automatically set to Partial completed or Canceled.
⚠️ POs update automatically when products actually arrive and warehouse staff process receiving in the WMS.
Step 2. Create a PO
Click the Create PO button at the top right to open the new PO screen.
PO Info (* = required)
Field | Description |
|---|---|
PO ID | Generated automatically by the system |
*PO Name | Free-form unique name to identify the PO (no duplicates) |
*Currency | Currency of the PO amount (e.g. KRW) |
*Location | Select the WMS/warehouse or store that will receive before the product search box is enabled. |
Product Info (* = required)
Field | Description |
|---|---|
*Product Search | Search by SKU or product name. Multiple items can be added |
*Stock Condition | Select Normal / Damaged |
*PO Quantity | Requested quantity (integers only) |
*PO Cost | Unit cost (0 or more) |
Shipping Details
Field | Description |
|---|---|
Supplier | Search and select a supplier |
Shipping Type | Enter the shipping method |
Shipping Info | Notes such as tracking numbers |
Expected Arrival Date | Expected warehouse arrival date |
Received Date | Actual receiving completion date (recorded automatically) |
At the bottom right, the PO cost total area automatically calculates total quantity and total PO cost.
Step 3. PO Details / Edit
In the PO list, click the PO name to open the detail/edit screen.
What can be edited and when
Fields | Editable when |
|---|---|
PO cost · supplier · shipping method · shipping number · remarks | Incoming status only |
Shipping type · shipping info · remarks | Regardless of PO status — always editable |
PO quantity · product list (add/remove products, change quantity) | Cannot be edited after registration If the product list changes, cancel and re-register |
⚠️For data integrity, POs do not allow adding/removing products or changing quantities — if the product list changes, cancel and re-register.
⚠️Incoming status allows editing PO cost, supplier, shipping method, shipping number, and remarks.
⚠️ Shipping type, shipping info, and remarks are always editable.
Step 4. WMS Sync
After creating a PO, sync it to the logistics system from the detail screen with WMS Sync.
WMS-linked POs show the WMS Sync icon in the list
Status | Meaning | Action |
|---|---|---|
WMS Sync completed | WMS sync succeeded | — |
WMS Sync waiting (On hold) | Sync failed | Bulk-select in the list and resend, or click the WMS Sync button in the detail screen |
💡 Receiving at the warehouse is only possible after WMS Sync completes.
💡 Store-type POs are saved immediately without WMS Sync. The WMS Sync column stays blank.
Step 5. PO Receiving Status
Per-SKU receiving progress is shown as a bar to the right of the product table.
It updates automatically when products arrive and warehouse staff process receiving in the WMS.
⚠️ Click the Cancel button at the top right of the detail screen → status changes to Canceled. Cancellation cannot be undone, so proceed carefully.
💾 Save
Createbutton registers the PO, starting in Incoming status.After saving, you're taken to the PO list with the new PO at the top.
Bulk PO registration can be done at once with the Excel template in Import Purchase Orders.
Frequently asked questions for this doc
How do I create a purchase order?
Go to Inventory > Purchase Orders and click the [+ Create Purchase Order] button at the top right to open the creation screen.
Enter the supplier, warehouse, SKU, and quantity, then save to create the purchase order in “Draft” status.
If a product is not registered via WMS Sync when creating the purchase order, the purchase order will not be sent to the WMS (Warehouse Management System).
In this case, please sync the product with WMS first before proceeding with the purchase order.
Purchase Order Not Found in WMS
If you have created a purchase order but it is not visible in the WMS (Warehouse Management System), please check the WMS Sync status on the list screen.
If the status shows a mark like the one below, it means the purchase order was not successfully transmitted to the WMS.
Go to the purchase order detail page and check the failure message, then take the necessary action.
Failure message: Sku 'PRD26060000041' Not Found
This message indicates that the product has not been sent to the WMS.
Please go to the product page and perform [WMS Sync].
Can I edit the quantity after confirming a purchase order?
No. Once confirmed, quantities cannot be edited. If changes are needed, cancel the existing order and create a new one.
What is the order of purchase order statuses?
Draft → Ordered → Partially Received → Received.
If only part of the order is received, the status becomes "Partially Received."
When everything is received, it automatically changes to "Received."
Stop Receiving a Purchase Order in Progress
If you want to stop receiving items while a purchase order is in progress,
go to the purchase order detail page and click the [Partial Completion] button.
The purchase order will be closed with a “Partially Completed” status,
and no further receiving will be allowed.
Once completed this way, receiving will also be blocked in the WMS (Warehouse Management System).